Choosing the Best Server Environment for Your Large or Small Business – 2020 Guide

January 14, 2020
small business servers

Choosing the Best Server Environment for Your Large or Small Business – 2020 Guide

Servers are an important part of your business’ technology infrastructure. They house files, applications, websites, remote access for your employees and more. Without them, your IT operations would come to a halt. This is why it is so important to make the right decision when it comes time to choose your large or small business server environment.

To better understand which server environment is right for you, you must first become familiar with the different types of environments small business servers can run in.

Different Types of Small Business Servers

  1. On-site servers, traditional and virtual

On-site servers are housed in a company’s office, either in a server closet or on-premise data center. These servers can come in two forms – physical and virtual. Physical servers only run one operating system, while a virtual server can run multiple operating systems using software like VMware or Microsoft Hyper-V. On-site servers require a dedicated space within an office and must be properly cooled and powered.

  1. Off-site data center

Local and regional data centers allow companies to rent space for their servers and network equipment for a monthly fee. Companies can typically purchase an entire secure server cabinet or half cabinet, depending on their space needs. Servers at a data center are maintained by your company’s IT staff or an outsourced IT provider.

  1. Cloud-based servers

Cloud-based servers, like Microsoft Azure and Amazon AWS, allow companies to purchase space on servers hosted in different regions across the globe. Users are given access to a portal where they can access their servers and cloud infrastructure, without having to worry about server hardware. All physical hardware and data center security measures are the responsibility of the cloud provider.

With so many options, you may be wondering which server environment is right for your business. Here are four things to consider before you choose a server for your business.

4 Considerations Before You Choose a Server for Your Business

  1. IT Staff and Maintenance Capabilities

If your large or small business servers are on-premise, it is your responsibility to maintain the hardware, software and server racks. Storage, cooling and power must also be considered. This is a big responsibility for companies that do not have adequate internal IT staff. And missed or delayed maintenance could result in an unexpected outage.

One option is to outsource server maintenance to a managed service provider, like Atlas. Many companies seeking small business servers are also turning to cloud-based servers, which require limited maintenance from internal staff. Keep in mind, your data is only secure if servers are properly maintained. So, it’s important to work with a reputable organization that you trust.

  1. Budgetary Restraints

The second consideration when choosing a server environment for your business is your budget. Some companies may need three to four servers, which can be housed in a single virtualized server. Others may require five, 10 and even 20 servers. The cost of buying the hardware and creating a dedicated server room could be as low as $10,000 and increases exponentially based on your company’s needs.

Not all companies have the budget to purchase the necessary equipment for on-site servers. Also with physical server hardware purchases, companies run the risk of overspending if they never use the full potentional of their hardware. Leasing space from a data center, on the other hand, is a direct expense that doesn’t require a large capital expenditure. Cloud server solutions allow companies to pay for the resources they need – such as storage space, memory and processing – when they need them. Cloud solutions also offer full flexibility to scale up or down at any time.

  1. Disaster Recovery and Up-Time Needs

If your servers go down unexpectedly, can your business survive while they reboot or restore? This is a question to ask yourself before deciding which large or small business server environment your company should use. With traditional servers, it can take hours or even days to restore data. That is if the damage allows for restoration at all. On the other hand, a virtual server can be restored within a few minutes to a previous date or time using a virtual snapshot.

If your business cannot survive with even minutes of server downtime, a data center or cloud-based server environment may be the right fit for you. These data centers – both local and cloud – have the resources necessary to keep systems up and running. The cloud also has built-in redundancies that many companies cannot afford in-house. It’s important to note that cloud-based servers are not bulletproof. However, they are the most reliable.

  1. Scalability and Growth

If your business is growing quickly, it’s likely that your server needs will grow, too. Take this into consideration before you choose a server environment for your business. When exploring the different small business servers, take into consideration what your needs will be in two or even five years. Adding new servers to an in-house data center can get expensive very quickly. However, adding space on the cloud is easy and more cost-effective.

Medium-sized companies can also purchase space at a data center to create private co-located data environments. Servers can be added as needed, and the space, heating and cooling is all managed by the data center.

There’s a lot to consider when choosing a server for your business. But you don’t have to do it alone.

The above are all things that our team takes into consideration during an IT assessment. Contact us to schedule your assessment today.